Office Secretary III (2024)

Introduction

Office Secretary III (1)

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD10

LOCATION OF POSITION

There is a position available in the following counties. Please make sure to select on the employment application for which location(s) you are willing to accept employment.

Frederick County

1890 North Market Street, Suite 300

Frederick, MD 21701

Montgomery County

11002 Veirs Mill Road, Suite 605

Wheaton, MD 20902

POSITION DUTIES

Provide secretarial support services for Office of Field Services, Office of Blindness and Vision Services, and professional staff engaged in the planning and delivery of vocational and independent living services.


Position Duties Include:

  • Types manuscripts, correspondence, reports and other documents using a keyboard of apersonal computer
  • Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports
  • Receives telephone calls and visitors and arranges for appointments and interviews
  • Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations
  • Maintains important and confidential records, schedules, expense accounts and office supplies
  • Opens, sorts, reads and distributes incoming correspondence
  • Proofreads outgoing correspondence and reviews records for completeness and accuracy
  • Prepares and maintains statistical and numerical reports and records
  • Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicantswho possess the following preferred qualifications.Include clear and specific information on your application regardingyour qualifications.

  • Experience with an electronic case management software program.
  • Professional experience working with individuals with disabilities.
  • Professional experience with medical/disability terminology and services.

SPECIAL REQUIREMENTS

Candidates must consent to State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.We will not consider information submitted after this date.Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on theeligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.It is important that you provide complete and accurate information on your application.Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government onlineapplication for employment. The application must clearly demonstrate thatthe applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtainedfrom the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in withyour paper application, if you are unable to apply online.

All application materials must be received in our office by the closingdate. Postmarks will not be accepted. Applications must be complete to beconsidered including all related job duties, even if those are also listedon an attached resume. Additional required materials may be uploaded withthe online application, submitted to the fax number, or mailed to theaddress listed.

Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriateaccommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questionsabout this online application system, please contact the MD Department ofBudget and Management, Recruitment and Examination Division at410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work in compliance with the Immigration Reform andControl Act, and travel throughout the State are required. Anymisrepresentation of academic or experience requirements for this positionmay result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting,retaining and promoting employees who are reflective of the State’sdiversity. People with disabilities and bilingual candidates are encouragedto apply.

We thank our Veterans for their service to our country.

Office Secretary III (2024)
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